Accounts Payable Assistant (12 Month FTC)

Job Introduction

Selfridges today is more than just the sum of its products - it's a shopping experience that promises to surprise, amaze and amuse its customers by delivering extraordinary customer experiences. Our people are central to us achieving this.

A bit about the role

Process Supplier Invoices

• Process and match invoices accurately to the relevant receipts within invoice matching ensuring that we maximise payment terms and settlement discounts
• Raise debit notes and write offs as and when required for price/stock variances

Managing Supplier Relationships

• Make every effort to manage supplier expectations, We take responsibility and deliver
• Review supplier statements and maintain the account
• Investigate any supplier requests for non-payment of invoices checking the warehouse database and shortage notifications – We own customer experience
• Send POD queries to the warehouse and chase promptly. We share our knowledge

• Communicate to suppliers the necessity to receive all invoices and details of any queries directly to the AP team in Leicester

Account Maintenance

• Open new accounts for suppliers to agreed service level of within 48 hours, ensuring all details are correct
• Amend any changes to addresses, contact details as required
• Ensure regular proof of delivery exercises are conducted to keep the ledgers clean
• Notify Buying of any price discrepancies

GRNI Investigation and Clearance (Goods Received Not Invoiced)

• Prioritise order of importance by value, volume or sensitivity of account

• Check supplier account for unmatched invoices or debit notes relating to GRNI and process payments if appropriate.
• Review supplier statements and request any invoices not received, and escalate to Team Leader if not forthcoming

Adhoc Tasks

• Occasional helpdesk cover
• Posting/Email miscellaneous letters, Remittances POD requests etc….
• Any other management requests

A bit about you

• Excellent Communication Skills
• PC literate
• Ability to organise and prioritise workloads
• Ability to work effectively in a fast-paced environment
• Team Player
• Motivated

A bit about us

We are a shop run on imagination: a place where the world’s most covetable brands combine with the most extraordinary spectacles, events and ideas for an experience like no other.

We have challenged the rules of retail from day one, whilst demonstrating our unwavering commitment to sustainability.  In 2016, we were the first to be awarded with recognition for the ‘World’s Best Sustainability Campaign by a Department Store’ at the IGDS Global Department Store Summit, in-line with its focus on buying better and inspiring change. We are also recognised as the Best Department Store in the World (2010, 2012, 2014 & 2018) underlining our place at the forefront of retail. In 2018 we were recognised as a LinkedIn Top Company to work for.

Our vision is to be the destination for the most extraordinary customer experience, and our people are central to us achieving this.  As an employer we are committed to making Selfridges an exciting, inspiring and fun place to work