Budget Administrator - Photostudio

Job Introduction

Selfridges is a social centre where everyone is welcome. We surprise, amaze and amuse our customers everyday by doing the unexpected, celebrating those special moments and inspiring one another. We are the destination for the most extraordinary customer experience unrivalled with products and services ranging from high street to high end.

To surprise, amaze and amuse our customers and make everyone feel welcome by making, telling and sharing stories.

A bit about the role

We are looking for a budget administrator for our large scale and high volume e-commerce Photostudio operation. The role is be part of a fast growing Digital business and a creative team that is vital to delivering our future ambitions. Reporting to and working alongside the Head of Studio Operations, the administrator will help to ensure all operational costs to the department are closely monitored and managed to achieve productivity and cost KPI excellence across three sites in the UK. The role deals with various teams within the Photostudio operation, and will work with both internal and external stakeholders.

Key Responsibilities: 

• Daily management of freelance and supplier invoice processing – raising, managing and receipting PO’s along with managing all PO queries
• Cost tracker management to ensure resource and operational costs are allocated to the correct cost centre and flag risks to productivity
• Working closely with Senior Studio Production Manager, Content Editor and Retouch Manager on the day to day management and analysis of sub department costs
• Weekly reporting to track intake vs forecasts and spend analysis
• Supporting Head of Studio Operations with month end reporting

A bit about you

Our ideal candidate is a person looking for an operational analyst role and holds the following skills/experience :

• At least 2-3 years budget management or accounts receivable experience  in the fashion industry
• Strong finance administration skills with ability to identify risks and opportunities for effective cost management
• Advanced Excel skills, pivot tables, v look ups
• Excellent written and verbal communicator with a friendly but firm approach to dealing with stakeholders
• Meticulous to detail and thorough approach to getting things done
• Ability to work within a fast paced production environment
• Calm under pressure
• Month end close experience
• Experience in a photographic or creative production environment is highly desirable but not essential

A bit about us

We are a shop run on imagination: a place where the world’s most covetable brands combine with the most extraordinary spectacles, events and ideas for an experience like no other.

We have challenged the rules of retail from day one, whilst demonstrating our unwavering commitment to sustainability.  In 2016, we were the first to be awarded with recognition for the ‘World’s Best Sustainability Campaign by a Department Store’ at the IGDS Global Department Store Summit, in-line with its focus on buying better and inspiring change. We are also recognised as the Best Department Store in the World (2010, 2012, 2014 & 2018) underlining our place at the forefront of retail. In 2018 we were recognised as a LinkedIn Top Company to work for.

Our vision is to be the destination for the most extraordinary customer experience, and our people are central to us achieving this.  As an employer we are committed to making Selfridges an exciting, inspiring and fun place to work